Abuse Awareness Training for Adults Every participant over 18 years of age is required to attend the following training: Abuse Awareness Training for Adults:  Creating a Safe Environment for Our Children This training is provided by the Archdiocese of Santa Fe.  Pre-registration is necessary.  You can call the following number for available dates, times, locations and to register at  505-831-8159.  The same information is available at www.pilgrimagesforvocations.org.

Application and Registration
As we commit ourselves to the Pilgrimages for Vocations every year we may be tempted to think we know everything and so do not need to really belong to a commuity of sisters and brothers. Wisdom humbles us if we have been tru to past pilgrimages and have truthfully undertaken our pilgrimages as opportunities for spiritual growth. If we seek growth in the spiritual life, the pilgrimages becoem a necessary part of our life. We long every year to see where the Father is taking us, in that next step.

Until our pilgrimage is finished here on earth I invite you once again to join us for an incredible journey. Preparation is necessary for the Mothers Day Pilgrimage and more so for the week long June Pilgrimage. Beyond the registration form, you are required to belong to a local group, participate in any preparation events, and be prepared for your pilgrimage physically, spiritually and emotionally. We all wnat to make a faithful pilgrimage and in order for this to happen we need to prepare and practice.

May Application(see the Pilgrimage website for application: www.pilgrimagesforvocations.org)

Belonging to the local group means regular attendance at meetings, where reflection on the theme for the year and prayer for vocations take place. Coming together regularly for prayer and encouragement, we witness to our brothers and sisters who may be discerning a vocation that they are not alone. Our mission is simple, pray and sacrifice for vocations.

Requirements for May Pilgrimage:

1. Belong to a local group.
2. Submit a registration form and fee by December 12 to local area leader.
3. Attend the scheduled Day of Recollection when and where it is scheduled each year.

June Application (see the Pilgrimage website for application: www.pilgrimagesforvocations.org)

The statement for the May application applies here except for the Day of Recollection, which is an option for June Pilgrims. Even if you are the only pilgrim on the June pilgrimage from your area and there is a May group of pilgrims, you must belong to that group.

These are the requirements of the June Pilgrimage:

1. Participation in the Archdiocese of Santa Fe's Abuse Awareness Training for Adults if your are eighteen years old or older.
2. Submit a registration form and fee by December 12 to local leader.
3. Attend Vigil Retreat (From 7:00 pm on a designated Friday - 12:00 am on Saturday).
4. Attend Formation Session.
5. Complete a 20 mile practice walk

Area Coordinators and Local Leaders

Role of Area Coordinator (areas where the pilgrimage passes through or stops)
Coordinates the arrangements for the pilgrims while in their area:

• Meal preparations
• Mass Arrangements or Communion Service
• Lodging/sleeping arrangements
• Transportation needs
• Shower Arrangements
• Planning an Encuentro
• Obtaining necessary paperwork, completing the forms, returning paperwork to proper entity/person

List of area coordinators and their contact information See Route Handbook for names and contact information

• Southwest - Albuquerque, Bernalillo, Zia Pueblo, Jemez, Ponderosa Hill, Los Alamos, Pojoaque, Chimayo
• East - Bernal, Las Vegas, Mora, Penasco, Cordova, Chimayo
• West - Chama, Tierra Amarilla, Cebolla, Canjilon, Ghost Ranch, Abiquiu, Santa Cruz, Chimayo
• North - Costilla, Questa, Taos, Ranchos de Taos, Penasco, Cordova, Chimayo
• South - Estancia, Morarity, Santa Fe, Pojoaque, Chimayo

Role of Local LeadersAll areas should have this person
Refer to Constitution for Local Leaders introduction, objectives and officers information.

• Shall serve in planning and carrying out the preparatory activities, inclusive to fund-raisers, required practice walks, and retreats.
• Each local group, under the direction of the local leaders, shall follow the directives of the Pilgrimage Handbook/Constitution and any other action taken by the Steering Committee.
• Shall encourage community service and parish support activities.
• Shall schedule and conduct monthly meetings to convey the actions taken by the Steering Committee or information provided by the Overall Spiritual Director.
• Shall distribute, receive, and process May and June Pilgrimage Applications as per instructions.

List of local leaders and their contact information
See Website for this information - www.pilgrimagesforvocations.org

Checklists
June Pilgrimage Suggested Packing List (Note:  It is the responsibility of the pilgrim to provide the following.)

• Sleeping Items:
• sleeping bag
• pillow
• foam pad, air mattress, or cot

Clothing for the week:

• at least 2 pair of socks a day
• jacket
• sweatshirt
• rain pancho (label with your name)
• swim suit
• hat - MANDATORY (if you wear a cap, you will need a type of bandana/scarf to put under your cap to cover your ears and neck from getting sunburned)
• extra pair of shoes (in case of rain or issues come up with your first pair of shoes)
• gloves (early morning temps are low at times)
• pants (suggest some other type of material other than blue jeans)
• shirts
• sleeping apparel
• sandals/flip flops at the end of the day to let fee air out (optional)
• shorts - allowed in sleeping area and out of site from the communities we pass through
• other personal clothing items

Toiletries:

• towels/wash cloth
• soap/shampoo/rinse
• toothbrush/paste
• lotion/sports cream/sunblock
• vaseline
• deodorant
• massage oil (optional)
• chap stick
• baby powder
• shower items:
• shower shoes/flip flops
• small bag to carry items to shower

Other items:

• flashlight
• sun glasses- storngly encouraged
• Rosary - Mandatory
• Pilgrims Guide - Mandatory
• bandana type scarf for cooling neck
• fanny pack to hold supplies
• 2 extra large safety pins to use on fanny pack
• kleenex
• feminine products

Medical Needs:

• If you are taking any prescription medications, please remember to bring them
• Tylenol, Ibuprofen, Motrin or Advil (as needed by you)
• Pepto Bismol, tums, Imodium
• Cough drops
• Needle and white thread (for blisters)
• Alcohol wipes
• small pair of scissors
• all joint wraps (if you think you might need them)
• all joint braces (if you think you might need them)

Prevention items

• Lambs wool (for protection and wrap)
• mole skin (thin ones to make donuts for blisters
• second skin/new skin (for blisters and hot spots)
• blister kits

Note: Only you know how your body works and what it might require - BRING WHAT YOU NEED!!!
However, keep in mind it helps EVERYONE out when you pack light.
No- alarm clocks, radios, cell phones, beepers, pagers or other distracting devices
NO JEWELRY (rings on any body part, watches, bracelets, necklaces) 

June Pilgrimage Checklist for Rector(a) and Spiritual Director See Route Handbook

June Pilgrimage Checklist for TruckersSee Route Handbook

Closing Mass Overall Spiritual Director is the main coordinator for the Closing Mass. A closing liturgy for the the pilgrimage is celebrated at the Santuario in Chimayo at 10:00 am.
Pilgrimage t-shirts with the year's theme on it are worn the last day of the pilgrmage as a sign of unity and identification for those completing the pilgrimage.

When the pilgrims arrive at the chapel, they first enter the chapel for a visit and prayer of thanksgiving. Each pilgrim receives a pilgrim cross from the Archbishop or his delegate. Mass is celebrated in the outdoor sacred space.

Responsibilities and tasks Prior to Saturday
tasks ---  person responsible --- complete by --- other/comment
_______________________________________________________________________________________
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On Saturday
tasks --- person responsible --- other/comment
_______________________________________________________________________________________
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Prior to Mass rituals - Planning Sheet

• soil
• hands and heart
• veneration of guias
• testimonies

Order of Mass - Planning Sheet

• Introductory Rites
• Greeting
• Penitential Rite
• Opening Prayer
• Liturgy of the Word:
  
• First Reading - South route representative
• Responsorial Psalm - North route representative
• Second Reading- East route representative
• Gospel - Deacon
  
• Homily
• General Intercessions and route Petitions
• Representatives from the five routes with the petition bags are brought forward and stand in front of the altar while petitions are being offered by the following: West, Southwest, Spanish, Native American
• All five routes now face the presider and lift up petitions while a prayer is offered by presider. After prayer return to your seats after placing the petition bags at the foot of the altar.
• Presentation of Gifts
• Preparation of the Altar
• Liturgy of the Eucharist
• Concluding Rite

Commitment and Preparation The commitment and preparation of the pilgrims involves the preparation of mind, heart, soul, and body for the task of shared pilgrimage. This takes place during a process that involves registration, interviews, meetings, retreat, ministry, practice walks, Good Friday Pilgrimage participation and a twelve month commitment to live as a pilgrim.

Registration:  Registration begins in October. The deadline to submit an application is December 12th.

Requirements for the Pilgrimage: May Pilgrimage - Must be 10 years of age by day of Pilgrimage.  Between ages 10-13 registrant must have a sponsoring adult(18 years or older) who will walk with them.  June Pilgrimage - Must be 13 years of age by day of Pilgrimage and must have an adult sponsor (18 years or older) who will walk with them.

Permission and Release Forms are required for the young members who are minors. A release from responsibility is also required in case of sickness or accident. These are signed by the parents or guardians of the minor and by the applicant, if they are of age. Both the permission slip and the release from responsibility are conveniently part of the registration form.

Preparation Meetings: The organization of the meetings and the topics covered varies year to year, but basically include the following: Life of Jesus & Prayer, Singing, Prayer, Ministry, Vocation, First-aid, Walking, Massage-Sacred Touch (sexual abuse), and the History and Purpose of Pilgrimage.

Local Meetings: It is ideal if the parish community from which the young individuals come have an adult leader to encourage them to have meetings on the parish level. This builds up spirit and unity and support for the parish and the parish priest.

Ministry: Every pilgrim is to be active in at least one approved ministry in his parish.

Holy Week Pilgrimages and Services: All pilgrims, without exception, are expected to participate in Holy Week Activities. Holy Week and Tridum services through Easter Sunday are especially encouraged. Customs
Important While Walking Together: “Act justly, love tenderly and walk humbly with your God”… (Micah) could well be the rule for the pilgrimage.   For us to walk together, we need to have patience with ourselves and one another, to be humble and to think of the needs of others first and to have a spirit of unity and mutual concern.
Rotation of Activity
One hour of silence, followed by one hour of shared prayer and singing and one hour of conversation. The three hour rotation begins with silence. Silence at the designated times is absolutely necessary out of respect for peace of mind, for solitude, prayer and space. Note:  The time frame could be one half hour depending on size of group.  One half hour is the orginal way of keepiing things moving. Formation Called at any time. Sometimes only the word, "Formation", "Simpre"("Always"), or "Listos"("Ready") will be used.  Other times,  blowing a whistle might be used.  These are methods used during the day to orientate the group for the next activity. Group members line up behind their Priest Leader facing the Guia.  The Deacon is the last in the line within the group.
Walking in Single File We usually walk in single file, especially when safety is an issue. To support the Rector(a) and Spiritual Director, it is the duty of the priest leaders by example and by word, to walk with their groups, to maintain the pace and to keep their groups orderly. It is important while walking to walk together to maintain the same pace, single file and a proper distance between each person walking. If gaps develop or the pace is not even, it makes it particularly hard for those in the back of the line. Three miles per hour is the pace.
Groups Assignment of Groups To form community and to maintain discipline in a large group, it is beneficial to form smaller groups. Groups are usually assigned by dividing up the ages, communities and families as much as possible so that the person will have an exposure to new people and to be given a chance to make new friends. This breakdown helps to create a family spirit. Group dynamics and interaction are very important and not to be underestimated. Remember grace builds on nature
Rotating Groups Once all group members have carried the guia, the group in the front falls to the back of the line.  For meals, showers etc. groups are rotated.
Encuentro The pilgrims of the community that is being approached are asked to come to the front of the line to help lead the encuentro. The community or parish and their representatives come outside the community or church to welcome us and lead us to the church with their cross, santos, and banners, praying and singing and with church bells ringing. The proper greeting at this time is to kiss the cross and banner of the group meeting us and to present them our cross for veneration and then continue to the church for the visit. Please keep in mind that the local customs and requests should be honored as much as possible.

Daily Routine The daily routine will vary from route to route.
Average day on the Pilgrimage:

1. Rise and Pack Up  (between 3-4 AM)
2. Morning Prayer
3. Breakfast
4. Walk
5. Angelus 6AM
6. Walk
7. Lunch
8. Noon Angelus 
9. Walk
10. Arrive at destination
11. Showers and rest
12. Mass or Communion Service (usually at 5:00 PM)
13. Angelus  6PM
14. Dinner
15. Evening Prayer 
16. First Aid
17. Evening Activities
18. Night Prayer
19. Lights out (usually by 8:30 or 9:00)

Deacons Deacons are entrusted with assisting the “priest leaders” of their group; their leadership role is to take care of the first-aid needs of the group. Should have or seek some training specific (i.e. First Aid, Massage) to pilgrimage needs before pilgrimage begins. It is strongly suggested to be at least a 2-3 year veteran pilgrim or person with the most experience. 

A Deacon shall provide the following leadership duties to their assigned group

• Work closely with the Priest Leader to support group members and help to mediate issues if necessary
• Shall secure the necessary first-aid items from the head medic for group members if person was not prepared with own items
• Shall keep an eye on all the members in group and help them to stay healthy.
• Shall facilitate first-aid to group by training and example.
• Shall model how to take care of self
• Shall stress the importance of wearing hats, sunglasses, sunscreen at all times.
• Assists Priest Leader in all activities in group
• Shall make sure everyone is ready to walk everyday with necessary gear
• Shall perform other duties necessary for the welfare of the group

Dress Code

1. Hats (no visors) must be worn while walking. If wearing a baseball cap, may wear bandannas to cover the neck. Wide brim hats are recommended.Men: No hats on in buildings, churches, and while eating (unless you are outside).
2. Shorts are permitted at certain times while walking, and while resting at end of day. if wearing shorts, long pants, or sweats (which come down to ankles) must be put on before walking through towns, eating meals, and  prior to Encuentros and before entering into in any Church.  Shorts are permitted while resting at end of day.
3. Spandex pants are not allowed while walking or in any Church.
4. Shirts can have long sleeves for protection and must be worn at all times. No tank tops, spaghetti straps or sleeveless shirts.
5. All clothing free of writing or images that are deemed inappropriate on Pilgrimage.
6. Jewelry is not allowed. If body piercing is visible, remove or cover it/them.

Observance of this Dress Code is by all Peregrinos and Guadalupanas while on May and June Pilgrimages.

It is the responsibility of the Leadership Team to educate and remind those on Pilgrimage to observe the Dress Code. This topic should be covered during formation sessions and a copy provided for participants so that all are aware of the expectations. Rector(a)s and Spiritual Directors have the responsibility of enforcing any parts of the handbook or constitution.

Finance Statement (Being developed - insert here)

General Information

Safety is something that should be a concern for all during the entire pilgrimage, but especially when we are walking along the highway.

Discipline: Military discipline depends upon the expertise and power of the military officers over the enlisted men. Athletic discipline depends upon the coach and his charisma and techniques. Religious or self-discipline doesn’t depend on either the general or the coaches put depends on the Lord Jesus Christ and the gift of prayer. St. Ignatius Loyola, a pilgrim, applied the principles of military discipline to the church and his Society of Jesus by using titles like Superior General and etc. We need disciplined people today, but discipline for the sake of discipline is stupidity – only if it has a goal in mind and an openness to and dependence on the grace of God, will it work.

Authority: The authority exercised during the pilgrimage is to be of service. It is not a question of who rules or commands, but who serves and models for his group, so that all learn to care for the needs of each other and be pilgrims.

Four matters clearly require a pilgrim to leave the pilgrimage and to return home.

1. RIDES
   
2. ALCOHOL
   
3. DRUGS
   
4. FIGHTING

Deciding not to continue: If someone decides not to continue with the Pilgrimage, she/he is to return home.

First Aid During the Pilgrimage is an opportunity to show care and concern for each other. It is very inspiring to see the care and concern of the peregrinos for each other and the sacrifices made to help others to make it to Chimayo.

Rest and Sleep should be a top priority especially in the evenings. Provision should ideally be made for 6-8 hours sleep each night.   

Staff Meetings and Reports: Each evening, the staff should meet together beginning with a prayer circle for 5 minutes of centering and silence. Business needs will now be taken care of for that day. Each staff member should give a report about their group members to the Spiritual Director and Rector(a) at this time. 

Highway Permits Usually one person undertakes all this ministry.  Could be the same person obtaining the Insurance Certificates.

Pilgrimage for Vocations both during May and June are considered “Special Events”, therefore, to conduct the pilgrimage on roads in the state, county, city, and other areas in the state of New Mexico requires permission. (because of liability). The steps below must be followed and Certificates of Insurance issued by the Archdiocese of Santa Fe and paperwork approved by the State Highway Department before the day of Pilgrimage.

The following steps apply to both the May and June Pilgrimages.

Step 1-

• Complete the required forms (see samples attached) Forms A, B, and Exhibit A
• Mark the routes on maps
• Write a letter to Archdiocese requesting insurance coverage.
• Write letter to the State Highway Department requesting permission for Pilgrimage to occur on Highways in the state of New Mexico
• Send all the required paperwork (above bullets) to Archdiocese and then to the Highway.
• Try to send paperwork to Archdiocese by: January 30th .
  

Step 2 –

• Wait for Archdiocese to issue insurance certificates based on the information sent to them from Step 1.
• Issuance should be around February 28th, if not give a courtesy call about status.

Step 3 –

• Upon receiving the insurance certificates, submit documents to Highway Department (include required forms, maps of routes, letter to Highway Department, and insurance certificate from Archdiocese.

Date to have sent paperwork to Highway Department – As soon as you receive them from the Archdiocese. ASAP- 1st week in March.

Step 4

• Receive Highway Permits (should have them in early May.)
• Give all paperwork to Overall Rector, who will distribute them.

History of Pilgrimage (add in from main pilgrimage website)
Insurance One person undertakes this role for the whole pilgrimage.  Could be the same person obtaining the Highway Permits.

CERTIFICATES OF INSURANCE AND HIGHWAY PERMITS
Pilgrimage for Vocations both May and June are considered "Special Events", therefore, must have permission to conduct the pilgrimage on roads in the state, county, city, and other areas in the state of New Mexico. The steps below must be followed and Insurance Certificates provided by the Archdiocese of Santa Fe and permits by the State Highway Department must be obtained before the day of Pilgrimage.
The following steps apply to both the May and June Pilgrimages.

Step 1 -

• complete the required forms (see samples attached) Forms A&B, and Exhibit A (paper work for the Highway).
• Mark the routes on maps
• Write a letter to Archdiocese (Catholic Mutual) asking for certificates of insurance to conduct the pilgrimages for the Diocese.
• Write letter to the State Highway Department requesting permission for the Pilgrimage to take place on the highways.
• Send all the above required paper work to Archdiocese, by, approximately January 30. When forms are processed, the Archdiocese will send certificates and all the highway paperwork back to person in charge.

Step 2-

• This packet (including the Insurance Certificates) is then sent to the Highway Department, Permit Section - Special Events.
• If the response from the Highway department with the paperwork is not back by April give them a courtesy call about status of same.

Step 3 -

• Highway Permits and Insurance Certificates should be in no later than May 1.
• Give all paperwork to Overall Rector who in turn distributes the Certificates & Highway permits to the Rectores and Rectoras.

Law Enforcement (being developed - insert here)
Leadership Selection Process for leadership
Leadership for Pilgrimage is crucial and vital.  The process to identify and call on leadership can take on a variety of methods.

• Leadership has been approached by Overall Spiritual Director and/or Overall Rector and been invited or be appointed to serve in this capacity. 
• At times, people would volunteer or discuss at various times of the year the possiblity of serving and then be approved to serve.
• A leadership committee can discuss possible names and then recommend to Overall Spiritual Director 
• A discernment process on Thursday evening of the June pilgrimage can identify leadership suggestions (Began during Pilgrimage 2009).  See Leadership Handbook for this ritual.
• Suggestions of possible leaders came from the Steering Committee as a whole. (Below is the process that was used for this method.)

At the November 16, 2009 Steering Commmittee Meeting in Santa Cruz, the meeting centered on "leadership" within the pilgrimage family.  A list of qualitites a person needs to serve as a rector/a and spiritual director were listed and discussed.  A reading from Acts was shared about how the early church prayed in the Spirit to choose leadership.  Time for reflection was given.  Names of friends who were thought would be able to serve as rectors, rectoras and spiritual directors for the May and June pilgrimages became to surface.  The Overall Spiritual Director then mailed a letter inviting those listed to serve in the leadership roles for the various routes.  People were asked to take some time to pray and talk with their families and other guadalupanas and peregrinos before responding and returning the form.  All were invited to attend the next Steering Committee Meeting. Retreat for Leadership Purpose:
Offer support for each member of the leadership in the following ways:

• through prayer
• by providing support materials such as the Pilgrimage Handbook and the Route Handbook
• past leadership being available during the retreat to help clarify any concerns by the leadership

Possible topics to cover during the retreat (leadership can set the agenda)

• Constitution
• Handbook
• Roles/Responsiblities/Task of each member of the leadership team
• Possible Time line of accomplishing tasks
• Role of the leadership team for the Team Retreat? What will be shared with the pilgrims during the route breakouts?
• Role of the leadereship team for the Formation Session? What will be shared with the pilgrims during the route breakouts?

• Exchange of contact information
• Date, Time and Location of Retreat
• Date - Within a month of the leadership being identified.
• Time - To be determined by the leadership team.
• Location - Central to those on the leadership team and determined by the leadership team.Qualities of a Rector(a) May and June

Qualities of a Rector(a) Understand the beauty of Pilgrimage
Have a Passion for Pilgrimage
Be a person of prayer
Live the above through example
Know and model the "traditions" of Pilgrimage
Be active in your own parish community
Be able to draw the best out of people
Be able to discern what is happening in the group, sensitive to the needs of others
Be able to commit to the "logistical" part of Pilgrimage
Have strong organizational skills
Be flexible and adaptable yet firm and strong
Be a team player
Be a good communicator
Be self confident
Be able to handle pressure
Be diplomatic when addressing group
Be physically fit
Have walked the route you are leading
Have been an understudy at least 1 year
Be able to work within the various ages of the group 
You become a member of the Steering Committee and are expected to attend the meetings Work with Overall Spiritual Director
Qualities of a Spiritual Director Understand the beauty of Pilgrimage
Have a Passion for Pilgrimage
Be a person of prayer
Live the above through example
Know and model the "traditions" of Pilgrimage
Be active in your own parish community
Be a team player and be able to work closely with Rector(a)
Be comfortable about talking about God in their own life
Have the ability to take scripture and weave them throughout the day
Have the ability to understand issues in pilgrim's lives and serve in the servant role
Have the ability to help with discernment topics
Possess skills which allow to have tactful interactions with everyone
Ability to have conversations with each person during the week
Know the prayers prayed during Pilgrimage
Be able to make decisions that are not popular You become a member of the Steering Committee and are expected to attend the meetings Work with Overall Spiritual Director

Rector(a) Prior to committing to taking on this leadership role, the following areas are a must

Walked at least two years
Walked the direction at least one year
Need to have served as an under study
Must be active and involved in your Parish, Church community
Prayed about the decision you are undertaking
Family support
Friends support
Committed to the decision you make
Can I give the Pilgrimage 100% total effort starting on December twelfth to December eleventh of the following year
Can I attend steering committee meetings, retreats, formation sessions
Ability to organize and plan
Can I look at the group as a family unit, as well as seeing the individual?
Subsequent to serving as a Rector and or Spiritual Director, you are expected to continue to participate in the growth of the pilgrimage through the steering committee

Responsibilities/roles/duties/tasks from start to finish (work on heading)
Communicate with Spiritual Director of the route
Plan with the Spiritual Director of the route
Goal of pilgrimage, to experience some type of spiritual growth
Communicate with local leaders and or area coordinator to plan the details of being in the various communities you will walk through and stay at
Keep mind and actions on the pulse of the group
Reflect honestly and prayerfully with the Spiritual Director over the care and progress of the group
Might need to perform duties not on this job description along with the Spiritual Director and/or others.

Responsibilities/roles/duties/tasks prior to the week of Pilgrimage
Route’s schedule, see appendix
Allow sufficient time to contact local leaders and or area coordinator to plan and or confirm details (eating schedules, sleeping schedules, Mass/services, encuentros, bussing needs, showers, etc)
Obtain the registration forms for the group members
Obtain a folder from Overall Spiritual Director with information for the route
Obtain a box of materials and guia from Overall Spiritual Director and/or Overall Rector that will be used during the week of Pilgrimage. Check contents (see list that comes with the box)

Checklist of tasks to complete prior to the week of Pilgrimage. Some will be shared with the group at a formation session*.
Make route staff assignments to eligible staff (example: priest leaders, deacons, head trucker, other truckers, medical personnel, music leader)*
Assign groups while observing the following, family dynamics, friend dynamics, age, parish, number of years walked, etc.
Plan for the safety of the group.
Consider discipline actions if needed

Responsibilities/roles/duties/tasks during the week of Pilgrimage
Follow the route schedule, you do not have the authority to change schedule, only overall spiritual director, and steering committee has this authority. No walking before four AM
Keep track of quiet time, prayer, singing and conversation times
Call formation as needed (prior warning call)
Rotate groups to be first (example: to eat )
Rotate groups to accomplish tasks: clean up, give thanks, collect sacred soil, collect petitions, lead prayers, lead singing)
Rotate groups to respectfully carry the guia, image(s), heart piece, and other items that are being carried at the front of the line so that each person has had the opportunity to carry the guia at least once a day.
Encourage and lead stretching before start of day, during the day, and when your walking is done for the day.
Be prepared with AM wake-up calls and make sure lights are out at the end of the day on schedule.
Assign sleeping areas upon arrival at locations.
Be up front along with your Spiritual Director and those from that community for any encuentros.
May be called on to address situations which may arise with an individual or a group. Any/or all of the following may be called upon as well: Spiritual Director, priest(s), and deacon(s), or elders of the group.

Spiritual Director Spiritual Director is the most important position of the pilgrimage. Person should be free to be the pastor of the pilgrimage. Their model is the Good Shepherd, who came not to be served but to serve, not to judge and condemn but to save what is lost”. This person must guide the pilgrims in their spiritual and religious growth. This person’s word is the last word. “In Charge” role. Primary decision maker in the absence of The Overall Spiritual Director. In order to maintain the integrity of the pilgrimage, this person should not be directly involved in disciplinary actions that might be needed. This person should remain with the pilgrimage once it has begun. If necessary Spiritual Director can ride at any time or at all time during the pilgrimage.

Prior to committing to taking on this leadership role consider:
Praying about the role before saying yes to the position.
Evaluate the level of support from family and friends.
Know that along with the Rector, or Rectora, you will be the sign of service par-excellence and share this with the “priests and deacons”.

Responsibilities/roles/duties/tasks from start to finish

Communicate with Rector, Rectora regarding route schedule
Plan evening program
Become knowledgeable about the meaning behind Pilgrimage rituals (i.e. Prostration, Deep Bow) in order to share that with others.

Responsibilities/roles/duties/tasks/ prior to the week of Pilgrimage

Arrange Mass or Communion Services at the respective communities (where, who, time, priest, special arrangements)

Checklist of tasks to complete prior to the week of Pilgrimage. Some will be shared with the group at formation session

Check box from Father ED and/or Deacon Don to make sure you have all materials needed for the week.
Prepare for the Sunday and Friday rituals by reading the sections in the binder provided by Father Ed.

Responsibilities/roles/duties/tasks during the week of Pilgrimage

Keep track of which groups will lead rosaries and chaplets
Keep track of which group will lead morning and evening prayers
Keep track of which group will lead in giving thanks
Keep track of which group will gather Sacred Earth/Sacred Soil. This must be done consistently. Know where the sacred soil bag is at all times, and prepare it on a daily basis for collection that day.
Keep track of which group will collect the petitions. Know where petitions are at all times. Make copies of blank petitions available to all.
Keep track of the piece of the Sacred Heart.
Make sure the sacred space for the Guia to rest is set up in each of the places where you will be staying for the night.
Make sure the stand for the Guia is available when needed.
Choose or pick lectors for Masses and reading of the Responsorial Psalms.
Lead some of the prayer times when walking.
Make sure the Angelus is prayed at the scheduled times (6AM,Noon, 6PM).
Make sure a prayer, song, will be recited when visiting a community.
Come to the front of the line during encuentros.
Usually Spiritual Director will walk in back of the line in order to visit/pray with each pilgrim as they come to the back of the line. Support them, listen to them, check to see who is hurting, physically and mentally.
At night check with priest leaders to know who might need the total group support.
Instruct priest leaders how to conduct night prayers. First night give them the materials needed for night prayer. (candle,matches,etc.)
If someone has to leave the Pilgrimage during the week, take on the task of coordinating the departure blessing and support that person as they leave with their family.
Have tokens of thanks ready each day, and also make sure the thanks to each group is consistent with all the other groups.
Lead morning and evening prayers.
Hand out daily meditation for walking and make sure they are utilized.
Conduct the opening Sunday rituals and closing Friday rituals.
Assist Rector or Rectora in selecting person that will speak at mass on Saturday.

Priest Leader The Priest Leaders are the leaders of their groups; their responsibilities are the care of their groups; they help the group to make it together and keep the group Christ –centered. They will pass on instruction they have received; share with the group the importance of following instruction during the pilgrimage. Preferably at least a 2 year veteran.

A priest leader shall provide the following leadership to the individual group:
Shall lead and encourage their group in participation during prayer and singing.
Shall support quiet time; makes sure the group understand the daily routing
Shall make sure each member of the group gets to lead and carry the Guia, the image of Our Lady, and piece of the Sacred Heart
Shall organize group and explain rules of expected conduct, etc.
When the group has an assignment, such as, leading prayers, or songs, or giving thanks, or clean up duties, the priest leader will select the person to lead.
Shall lead night prayer as a small group.
Shall report to the route leadership regarding any concerns or issues which may arise.
Shall know where are group members are at all times
Shall assist the leadership with any duties asked of the group
Shall lead group when formation is called
Deacon Deacons are entrusted with assisting the “priest leaders” of their group; their leadership role is to take care of the first-aid needs of the group.
Should have or seek some training (i.e. First-Aid and Massage) specific to pilgrimage needs before pilgrimage begins.
Strongly suggested to be at least a 2-3 year veteran pilgrim or the most experienced.

A Deacon shall provide the following leadership duties to their assigned group
Work closely with the Priest Leader to support group members and help to mediate issues if necessary
Shall secure the necessary first-aid items from the head medic for her group members if person was not prepared with own items
Shall keep an eye on all the members in group and help them to stay healthy.
Shall facilitate first-aid to group by training and example.
Shall model how to take care of self
Shall stress the importance of wearing hats, sunglasses, sunscreen at all times.
Assists Priest Leader in all activities in group
Shall make sure everyone is ready to walk everyday with necessary gear
Shall perform other duties necessary for the welfare of the group
Truckers (please see 2 page description of Truckers)Shall acknowledge and support decisions of Rector/a
Shall participate completely in the life of the pilgrimage.
Shall share with their assigned groups; meals, morning and evening prayer, group responsibilities and sleeping arrangements.
Shall observe quiet tie, prayer and conversation as they are able to during the pilgrimage.
Shall assist and support one another as needed and required.
Runners The runners are “deacons” who assist the Rector(a), Spiritual Director, or the medic throughout the day and while on pilgrimage.

Shall assist with the distribution of first-aid supplies or in any way that is needed
Shall assist during the walk in picking up the jackets and/or other clothing, making sure they are put into the proper vehicles
Shall deliver any message(s) from Rector(a) and/or Spiritual Director throughout the day as requested.
Shall assist walkers in anyway capable of, without injury or undue risk to self or anyone else.
Shall participate and share with group in prayer, etc.
Shall be in charge of traffic control
Be knowledgeable about proper signs and motions to direct traffic. If possible be trained.
Shall be rotated with other runners
Shall carry walkie-talkies
Local Leaders The concept of leadership is very crucial to the survival of the Pilgrimages for Vocations.  Local leadership should act as the principal shepherd of a structured group within a community of faith participating in the  affairs of the various established routes throughout the formation of  pilgrimage.  Generally, a local leader will provide the basis for perpetual  involvement by serving their local Church in religious and traditional functions.
The specific role of a local leader is to (1) identify the needs of the local community; (2) determine the various aspects of preparing and organizing a local group; (3) structure and conduct local group meetings; (4) coordination of the local area with its associated pilgrimage route; (5) communication between local area leaders and pilgrimage leadership.
Officers

1. Each local group shall elect officers annually and should follow parliamentary procedure
2. Such officers, together with the appointed leadership for the pilgrimage (Spiritual Director, Rector(a)) shall coordinate and plan for the pilgrimage in its associated route.
3. All local leaders and elected officers shall be participants of the Steering Committee and Archdiocesan Pilgrimages for Vocations, and shall attend all scheduled meetings of the Steering Committees to                 represent and convey the interests of the local area group(s) in the overall general planning.

Functions

1. The local leader shall serve in planning and carrying outthe preparatory activities, inclusive to fund-raisers, required practice walks,and retreats.
2. Each local group, under the direction of the local leader, shall follow the directives of the Pilgrimage Handbook / Constitution and any other action taken by the Steering Committee.
3. The local leader shall encourage community service and parish support activities.
4. The local leader shall schedule and conduct monthly meetings to convey the action taken by the Steering Committee or information provided by the Overall Spiritual Director.

Local Pastors It is the responsibility of the Peregrinos and Guadalupanas of a parish to inivite the pastor, other priests and religious to share in the prayer of the Pilgrimage. General

• Be knowledgeable about the mission and purpose of the Archdiocese Pilgrimage For Vocations
• Support the local group of Pilgrims
• Review and sign May and June Pilgrimage Applications
• At the designated Mass prior to June Pilgrimage, bless the Pilgrims on their departure (blessing is found in the Pilgrims Guide)

Expectations on the part of the Pilgrims from a parish

• Pilgrims will participate in the spiritual life of the parish (i.e. ministry in the parish)
• Pilgrims will participate in Holy week Services and Tridum
• Pilgrims will organize and participate in preparation walks

When June Pilgrimage passes through their areas or stop in their communities Pastor will consider

• supporting those caring for the pilgrims (some fund raising may be necessary)
• celebrating Mass with the Pilgrims or provide Communion Service
• walking with Pilgrims when possible
• praying
• celebrating Sacrament of Reconciliation

Medical (being developed - insert here)

May Pilgrimage-Mother's Day Pilgrimage The May Pilgrimage is scheduled on the Saturday before Mother's Day.  The route meeting places, distances and starting times are listed below.  Application is due December 12.  Each person must be 10 years old or older by day of Pilgrimage to participate in the May pilgrimage.  Registrants between ages 10-13 must have a sponsoring adult, 18 years of age or older, walking with them.           Trampas:  18 miles - Starting time 3:30 AM - St.____________           Cordova:     5 miles - Starting time 7:30 AM - St.____________           Pojoaque:  11 miles - Starting time 5:00 AM - Our Lady of Guadalupe           Holy Family:  3 miles - Holy Hour begins at 6:30 AM and walking by 7:30 AM
Mass begins at 10:00 AM at the Santuario de Chimayo   May Pilgrims

• Prepare yourself by being a part of the local organization and a member in good standing
• Participate in a spiritual retreat-Day of Recollection
• Participate in a minimum of two practice walks
• Follow Dress Code
• Bring Pilgrims Guide and Rosary
• If not participating in the June Pilgrimage, help to meet the needs of the pilgrims walking in and through your community

Duties of the Leadership

• Complete all pre-pilgrimage arrangements (see included task list)
• Organize pilgrims at gathering place
• Plan and Lead Morning Prayer
• Safely and Spiritually arrive as a group at Chimayo
• Participate in the Closing Mass
• Become a member of the Steering Committee

Task list with time line for leadership to follow: February  Obtain list of pilgrims 
Contact Parish and ask for permission to meet there and make arrangements to open. March Ask for volunteer help: truckers, water, snack, medical, porta-potty.
Identify who can help you lead along the route (prayers, songs)          April                                       Pick up items from Overall Rector:flags, vests, flasher, guia, Pilgrims Guide
Pick up the reading for morning prayer from Overall Spiritual Director Day of Pilgrimage Arrive at least one hour prior to all pilgrims
Morning Prayer
(welcome, introductions, sign in sheet, Pilgrim Guides given, music 1/2 hour before first arrivals, opening song, reader needed, reflection on the theme discuss -respect for guia, rotation: silence, prayer, conversation, single file, carrying the guia, logistics (coats, water, snacks, potty)     During the day Lead or have volunteers lead the prayers and singing, pace group in order to be at the Santuario by 9:00
Assure everyone has the opportunity to carry the guia.  Make sure person rotates to back of group.
Do what is necessary to keep the group together and safe. Encourage family members to meet group at Chimayo
Stop to eat breakfast    (Trampas group only)                                                 At Chimayo Have a designated person gather all the flags, vest, etc and return them to Overall Rector at the end of the Mass
Walk into the Santuario to receive crosses and meet outside of the church as a group.  Once all group members have gathered, walk your group down to the Mass gathering area.  You may want to pass out water.
Assist with the Liturgy where asked to do so. After Pilgrimage Attend evaluation meeting in July  
Attend Steering Committee Meetings (Sept-Feb) as a member.                                          Music Musicians Musicians will serve by helping give life to the pilgrims and witnessing to the joy of the pilgrims at all times prior to pilgrimage and while on pilgrimage.   All musicians should bring their instruments for meetings, formation sessions, retreats & pilgrimage itself. Every musician is responsible for taking time to practice, & learn new music if necessary & learn Mass parts & theme song. Assist in selecting new & teaching new music & theme song.
Route Music Leader Volunteers or appointed by Rector or Rectora.Route Music leader is responsible for leading other musicians on the route, selecting music for daily mass, teaching other musicians songs for closing mass, & theme song. Route Music Leader should be appointed during the second formation session.
Pilgrimage Music Director Is responsible for selecting & leading music at meetings, formation sessions, and retreats. Music director is responsible for making sure all musicians have music for pilgrimage & closing mass. Also responsible for teaching & selecting new music & theme song.  Music director should be volunteered or appointed by Musicians & Overall spiritual Director during the first steering committee meeting of the year.
Non-Catholic Participants All are welcomed to participate in the pilgrimges. Non Catholic participants need to understand that all, customs, rituals and day activities are based on Catholic beliefs, practices, and traditions. As a registered pilgrim non-Catholic participants will follow all of the guidelines and requirements set down for Pilgrimage.  If possible should have talk with OVerall Spiritual Director before registration.
Orientation for New Pilgrims Purpose It is strongly recommended that any new pilgrim attend an orientation for new pilgrims.  At this orientation, information will be given about the details of being a pilgrim.  Such topics as requirements of a pilgrim, types of and need for preparation by pilgrim and what to expect on pilgrimage will be shared.  This is the time and place to ask all the questions new pilgrims might have. Location, Time and Date These will be determined at the February Steering Committee Meeting Suggested Agenda

1. Attend Mass at the nearest Parish
2. Registration
3. Welcome and Introductions
4. History of Pilgrimage
5. Reflection on the year's theme
6. What it means to be a Peregrino or Guadalupana
7. Testimonies from Veteran Pilgrims
8. Cover the Handbook
9. Spiritual Preparations
10. Physical Preparations
11. Questions/Answers
12. Announcements

Hosting/Leading the Orientation Volunteer Veteran Peregrinos and Guadalupanas will lead the orientation in various locations making it easy and accessible for all new pilgrims to attend.  Volunteers will agree to share the contents of the agenda in a uniform manner.

Overall Rector The Overall Rector is in charge of the Pilgrimage and the staff in all matters not related to spiritual matters. It is his or her job to keep his/her hand on the pulse of the group and to reflect honestly and prayerfully with the spiritual director over the care, progress of all Peregrinos and Guadalupanas.
Applications

• Makes applications available to local leaders in October.
• Receives all applications from local leaders by________(cut off day?) for processing and accounting.
• Compiles applications from local leades and records order they are received. (Need to put in the policy for 1st come - 1st served)
• The applications are then sent to committee for entering in computer.
• Rectores are notified on totals for each direction.
• All Spiritual Directors and Rectores should be in contact with Overall Rector on all information pertinent to their areas.
  

Other roles and responsibilities

• Help prepare Rectors and Rectoras each year.
• Keep and maintain route handbooks, schedules, the Pilgrim’s Guide, supplies (include a list)
• Secures legal requirements such as insurance, highway department regulations, policies etc. associated with Pilgrimage.
• Receives schedules from each route and assists Rector(a) in scheduling the route such as contacting the local areas.
• Assist in coordination of formation meetings.
• Encourage new leadership on Pilgrimage, will recommend and appoint Rector/a and Spiritual Director.
• Oversees finances of Pilgrimage

Note: Duties can and are at times delegated. Overall Spiritual Director The Overall Spiritual Director of the Pilgrimages for Vocations of the Archdiocese of Santa Fe is appointed by the Archbishop of Santa Fe.  He oversees every aspect of the Mother's Day Pilgrimage and the week long June Pilgrimage.  He is also responsible for overseeing the Pilgrimage Steering Committee.  Protecting the soul of pilgrimage is essential.  Making sure that Prayer is at the heart of the pilgrimage experience.  The pilgrimages persistently encourage vocations to the priesthood, deaconate, and consecrated life.  Within the Pilgrimages and Steering Committee, the Spiritual Director has the following responsibilities:

• Setting details for the steering committee meetings.
• Establishing agenda for steering committee meetings.
• Conducting all meetings.
• Has final decision in choosing route leadership every year.
• Works with local area leaders and coordinators.
• Chooses the theme each year.
• Provides catechetical formation around the theme throughout the year.
• Sets dates/details for Day of Recollection.   
• Sets dates/details for June Retreat
• Sets agenda for Retreat
• Sets dates/details for formation session(s)
• Sets agenda for formation session(s)
• Appoints Overall Rector(a) for pilgrimage  
• Works with the Overall Rector in overseeing the finances of Pilgrimage
• Invites Archbishop to preside at closing liturgy
• Supports pilgrimages other than official Archdiocese Pilgrimage
• Is the reviewer and final editor for the Pilgrims Guide
  

Physical Aspect of Pilgrimage Preparation is necessary for the Mothers Day Pilgrimage and more so for the week long June Pilgrimage.  Beyond the registration form, you are required to be prepared for your pilgrimage physically, spiritually and emotionally.  We all want to make a faithful pilgrimage and in order for this to happen we need to prepare and practice.  Practice is not just physical, it includes your daily prayer, acts of charity and ministry within your community.  Because of the extreme nature of the June pilgrimage, it becomes very important that all participants develop a passion for pilgrimage.  This is done by committing one's self, body, mind and spirit to the preparation and practice of pilgrimage.  Obstacles will be encountered with out having to deal with someone who has not prepared themselves.  So, before you register, make sure you will be ready to participate in all the preparation and practice opportunities.  You do not want to become a blister or rash on the pilgrimage.

Preparation Time You know your body.  You know how active or not you are.  You know when you need to begin to prepare by walking (frequency, length, using proper socks and shoes).  You will never do too much practice walking. Quarter Mile Rule During the period of walking and in the event when a pilgrim falls behind the rest of the group to, equal a quarter mile, the assigned Trucker will pick up the walker and return him/her to their original place with the group.  In the event this occurs a second time during the same day, this person will remain on the track with the Trucker until the end of the day, when at such time, the leadership consisting of (Rector(a), Spiritual Director, Priest Leader,Medical, and others) will evaluate the situation to determine the case of falling behind and to examine the need for medical attention.  At this point a decision will be made by the leadership of the status of the individual.  When it has been confirmed that the pilgrim cannot continue walking, the Spiritual Director will call the family and make arrangements to have the pilgrim picked up on site.  It is required to stay consistent with this process at all times.

If for any reason you must leave the pilgrimage, you will not be able to return for the duration of that week.  You may join your route at the closing Mass.  Meet your Rector(a) and group at the outside of the Santuario.  You will be given your T-shirt and may walk into the Santuario with your group to receive your cross and may remain with your group for the closing Mass.

Possible First Aid situations that would need attention.
Note: prevention strategies need to be in place in order to prevent some of the following situations.

• blisters
• chin splints
• rash
• cramps
• muscle soreness
• dehydration

Runner's Guide (see enclosed guide)

Stretching Guide (see enclosed picture)

Special Needs ( you will need to provide for this)

Pilgrims Guide The Pilgrims Guide is a a collection of prayers and music that guide the pilgrimage journey.  The prayers and music reflect the heritage of pilgrimage.   Each pilgrim is given a Pilgrims Guide to be used to pray with at all gatherings (local meetings, retreats, formation sessions, practice walks).  During the May and June pilgrimages, the guide should be on your person at all times.   The Pilgrims Guide editor is the Overall Spiritual Director.  Input from interested individuals are welcome at anytime. The Pilgrims Guide is revised ad reprinted as needed and as resources are available.

Prayer Life

PILGRIMAGE AS PRAYER: Pilgrimage is one of the oldest and most universal prayer forms in existence in modern times and dates back in the Judeo-Christian tradition to the call of Abraham.

MASS: Mass is the source and summit of the life of the Church, so it is the source and summit of the daily life of the Pilgrimage. Sacramentalizing our faith and love as members of a pilgrim church.

LITURGY OF THE HOURS: Morning, Evening and Night Prayer.

SCRIPTURE READING: Peregrinos are encouraged to have a copy of the New Testament and to read and reflect on God’s word during the pilgrimage, especially the Gospels, the Letter of James, Apostle, the patron of pilgrims and the Pilgrimage Psalms (Psalms 120-134)

MARIAN DEVOTIONS:

ANGELUS at 6:00 AM, Noon, and 6:00 PM to connect with and reflect on the mystery of the incarnation and redemption in our daily lives.

The ROSARY a beautiful and ancient devotion of the Church gives us time to meditate on the mysteries of the Incarnation, Life, Passion and Resurrection of our Lord Jesus Christ.

The SCAPULAR OF OUR LADY OF MT. CARMEL is the habito of the peregrinos recalling our baptismal commitment.

The LITANY OF THE BLESSED VIRGIN MARY is chanted after the rosary.

THE WAY OF THE CROSS: St. Francis, the pilgrim from Assisi was inspired during his pilgrimage to Jerusalem to create this devotion. All pilgrims are encouraged during the Lenten Season and while walking to pray the stations.

JESUS PRAYER: The book “The Way of the Pilgrim” is a guide for those who wish to pray this prayer unceasingly.

SILENCE: Silence or quiet time is for us to reflect in peace on the presence of God in creation and in our hearts and lives. There is silence each morning for at least the first hour of walking and then every third hour of walking.

SINGING: “To sing is to pray twice” – the songs that are chosen to be sung are very powerful and are chosen with great care. After the pilgrimage, you can hear the songs through the valleys and mountains of New Mexico giving praise to God.

MEDITATION: The priests who are involved with the pilgrimage, celebrating the liturgies and being with the group, share the fruits of their reflections and life in Christ with the peregrinos. There are times for the peregrinos to share reflections on our experience of pilgrimage and the scriptures.

VISITS TO CHURCHES: Visits to churches along the route of the pilgrimage root us to our tradition and help us to realize the church is larger than any one mission or parish.

BENDICIONES: The bendiciones or blessings are an important part of the pilgrimage. There are several ways of giving the blessing, the one commonly used is to have the priest give the blessing to the leaders and they in turn go to their groups and give the blessing to their members and receive their blessing in return.

Blessing of the Table: is sung and prayed by all before the meals.  (see ritual section)

ENCUENTROS: Refer to Customs Section Priest Leader The Priest Leaders are the leaders of their groups; their responsibilities are the care of their groups; they help the group to make it together and keep the group Christ –centered. They will pass on instruction they have received; share with the group the importance of following instruction during the pilgrimage. Preferably at least a 2 year veteran.

A priest leader shall provide the following leadership to the individual group:

• Shall lead and encourage their group in participation during prayer and singing.
• Shall support quiet time; makes sure the group understand the daily routing
• Shall make sure each member of the group gets to lead and carry the Guia, the image of Our Lady, and piece of the Sacred Heart
• Shall organize group and explain rules of expected conduct, etc.
• When the group has an assignment, such as, leading prayers, or songs, or giving thanks, or clean up duties, the priest leader will select the person to lead.
• Shall lead night prayer as a small group.
• Shall report to the route leadership regarding any concerns or issues which may arise.
• Shall know where are group members are at all times
• Shall assist the leadership with any duties asked of the group
• Shall lead group when formation is called

Protection of Youth Workshop
A workshop that deals with elements of Pilgrimage is provided at the Formation Session or Retreat for youth under 18 years of age.

What is the Protection of youth workshop?
The protection of youth workshop is a required course by the Archdioceses of Santa Fe. All youth under 18 who are participating in the Pilgrimage for Vocations must attend the course. The mission behind this workshop is to teach youth how to protect themselves from potential danger from adults or peers who wish to intentionally abuse youth.

When are the workshops offered?
Any youth who are enrolled in a Religious Education program in their home parishes should have taken the class. There will also be a course offered during one of the formation sessions. The course offered at the formation session is geared more toward life on pilgrimage and how youth can protect themselves from potential danger.

Who can give the workshop?
Anyone who is trained by someone who is certified in the Protection of Youth workshop can give the workshop.   Resources
The following are approved resources used for the Protection of youth workshop.
http://www.archdiocesesantafe.org/ChildYouthProtection/PdfFiles/GuidelinesforProtection.pdf

Contacts
For more information or to report someone for sexual misconduct contact:
Annette M. Klimka, LMSW
Victim Assistance and Safe Environment Coordinator Archdiocese of Santa Fe
4000 St. Josephs Pl. NW
505.831.8144
 wpribble@archdiocesesantafe.org
Rector/a Prior to committing to taking on this leadership role, the following areas are a must

• Walked at least five years
• Walked the direction at least one year
• Need to have served as an under study
• Must be active and involved in your Parish, Church community
• Prayed about the decision you are undertaking
• Family support
• Friends support
• Committed to the decision you make
• Can I give the Pilgrimage 100% total effort starting on December twelfth to December eleventh of the following year
• Can I attend steering committee meetings, retreats, formation sessions
• Ability to organize and plan
• Can I look at the group as a family unit, as well as seeing the individual?
• Subsequent to serving as a Rector and or Spiritual Director, you are expected to continue to participate in the growth of the pilgrimage through the steering committee

Responsibilities/roles/duties/tasks from start to finish (work on heading)

• Communicate with Spiritual Director of the route
• Plan with the Spiritual Director of the route
• Goal of pilgrimage, to experience some type of spiritual growth
• Communicate with local leaders and or area coordinator to plan the details of being in the various communities you will walk through and stay at
• Keep mind and actions on the pulse of the group
• Reflect honestly and prayerfully with the Spiritual Director over the care and progress of the group
• Might need to perform duties not on this job description along with the Spiritual Director and/or others.

Responsibilities/roles/duties/tasks prior to the week of Pilgrimage

• Route’s schedule, see appendix
• Allow sufficient time to contact local leaders and or area coordinator to plan and or confirm details (eating schedules, sleeping schedules, Mass/services, encuentros, bussing needs, showers, etc)
• Obtain the registration forms for the group members
• Obtain a folder from Overall Spiritual Director with information for the route
• Obtain a box of materials and guia from Overall Spiritual Director and/or Overall Rector that will be used during the week of Pilgrimage. Check contents (see list that comes with the box)

Checklist of tasks to complete prior to the week of Pilgrimage. Some will be shared with the group at a formation session*.

• Make route staff assignments to eligible staff (example: priest leaders, deacons, head trucker, other truckers, medical personnel, music leader)*
• Assign groups while observing the following, family dynamics, friend dynamics, age, parish, number of years walked, etc.
• Plan for the safety of the group.
• Consider discipline actions if needed

Responsibilities/roles/duties/tasks during the week of Pilgrimage

• Follow the route schedule, you do not have the authority to change schedule, only overall spiritual director, and steering committee has this authority. No walking before four AM
• Keep track of quiet time, prayer, singing and conversation times
• Call formation as needed (prior warning call)
• Rotate groups to be first (example: to eat )
• Rotate groups to accomplish tasks: clean up, give thanks, collect sacred soil, collect petitions, lead prayers, lead singing)
• Rotate groups to respectfully carry the guia, image(s), heart piece, and other items that are being carried at the front of the line so that each person has had the opportunity to carry the guia at least once a day.
• Encourage and lead stretching before start of day, during the day, and when your walking is done for the day.
• Be prepared with AM wake-up calls and make sure lights are out at the end of the day on schedule.
• Assign sleeping areas upon arrival at locations.
• Be up front along with your Spiritual Director and those from that community for any encuentros.
• May be called on to address situations which may arise with an individual or a group. Any/or all of the following may be called upon as well: Spiritual Director, priest(s), and deacon(s), or elders of the group.

Rituals June Pilgrimage Sunday Afternoon - When leadership arrives (1 hour prior to everyone else) and what the schedule is from arrival time by all pilgrims up through supper  (copy of this can be found in the Route Handbook)
Sunday Evening (copy of this can be found in the Route Handbook)
Friday Evening (copy of this can be found in the Route Handbook) 
Saturday Morning Closing Rituals (copy of this can be found in the Route Handbook)
Final Instructions for Saturday Morning -Rector(a)s, Spiritual Directors, Head Truckers (copy of this can be found in the Route Handbook)Daily Routine (copy of this can be found in the Route Handbook)
Thank You It is always necessary that we be grateful to God and to the people who greet, feed and shelter us along the way. Those who help us are pilgrims in a real sense of the word, openig their hearts to us.  We must open our hearts to them too and receive their gifts ad frienship gratefully.  After all breaks, meals and clebrations, one of the pilgrims on behalf of the whole group expresses our gratitude publicly  The others are encouraged to do so personally. After the pilgrimage expressions of gratitude should be sent to those groups, communities and institutions that helped us along the way. Blessing after Meals
When everyone has finished eating be sure and invite the hosts to gather in a place where eeryone can see each other.  Outside if necessary.  During the meal you may invite your host to stand with Guia (This allows those who cannot walk to have the opportunity to share in the sacrifice).  One group is assigned to give the thanks. The Spiritual Director gives members of the route ("group 1" i.e.) some tokens of appreciation and these members go to their hosts and place the mementos in their hands.  While the blessing song is sung, members of the route hold the hands of the hosts or place their hands on the heads or shoulders of the hosts.

May the blessing of God be upon you, the blessing of the Father and the Son, and may                      the Spirit of God, the Spirit of peace, be with you all your days.                 May the blessing of God be upon you, the blessing of the Father and the Son, and may                      the Spirit of God, the Spirit of Love, be with you all your days.

After the song, the Spiritual Director requests a blessing from the hosts, the group kneels with heads bowed to receive the blessing.  After the blessing, all rise.  The group that gave the blessing may shake hands or hug their hosts as the others begin to leave.     Be grateful for whatever is served and take only what you can eat.  Clean up after yourself. Remember, no hats in buildings and all must have long pants on throughout the meal, Make sure that groups have been assigned to help clean up tables, bathrooms, outside area, etc. before blessing.
Soil From Each CommunityIf this is the last time you will see this particular group or be in this community, Rector(a) or assigned group requests a small amount of sacred soil, and reminds the people that this soil will be used during the closing rituals on Saturday.  You also invite them to join us on Saturday.  The soil is placed in a bag (do not call the bag the "dirt bag").  The soil is   presened to us by the people of that community as a sign that those people are with us in spirit.  We take their community and petitions with us.  The soil is presented to the Archbishop at the closing mass and a cross is made in front of the altar. PetitionsDuring the retreat or the formation session, a copy of the peitions are given to pilgrims to take back to their communities and are encouraged to have their local parishioners complete them prior to their departure date.  The pilgrims will bring the petitions with them to their starting point of Pilgrimage to be included with others along the way which will be presented during the Closing Mass at the Santuario to be offered up and prayed over.  Blank forms are also carried with the pilgrims to handout to people who greet, feed and shelter them along the way.  A group is assigned each day to distribute them and collect them from those we share time with.  The petitions are placed in some type of holder (bag/box) and carried by the group at all times.  Pilgrims pray for each of the intentions on the peitions throughout the week.
Deep Bow Deep Bow is a rubric that is used in many rtiuals around the world.  It usually represents "dying" and rising to a new life.  It is used in the Catholic Church during Good Friday Services and Ordination Ceremonies.
"Come, let us bow, prostrate ourselves, And kneel in front of the Lord out maker, We are the people he guides, Let us listen today."  (Psalm  95:6-8)  
This prayer can be found in the Pilgrims Guide page 32  
Offer Yourself to GodFather, I abandon myself into your hands; do with me what you will. Whatever you may do, I thank you'; I am ready for all, I accept all. Let only your will be done in me, and in all your creatures.   I wish for no more than this, O Lord. Into your hand I commend my soul; I offer it to you will all the love of my heart, For I love you, Lord, and so need to give myself, to surrender myself into your hands, without reserve and with boundless confience. For you are my Father.  (De Foucauld, 1977)   When is this ritual used?  After breakfast before starting to walk for the day and at the end of the walk for the day. How is it prayed?  Kneel down on the ground, with thumb over the pointer finger, place hand on the ground, kiss the cross you made with your fingers, then rise.
Angelus The Angelus is a traditional prayer of the Church.  The prayer can be found in the Pilgrims Guide. Prayed at 6 AM, Noon and 6 PM Prayer
Adoration of the 5 Most Recious wounds of Christ  Suggested that each pilgrim prays this prayer while carrying the guia (copy can be found in the Route Handbook)

Letter to Priests
Letters to priests are written to let them know as pilgrims praying for vocations, we are thankful for their priestly vocation, we are praying for them and their needs, and we invite them to the Closing Mass on Saturday.  (copy can be found in the Route Handbook) Pilgrims GuideSource of prayers (communal and private) and music. 
Routes South - Estancia - 1973
Pilgrims walk through the following communities: Estancia, Morarity, Galiestao, Santa Fe, Pojoaque, Chimayo
Interesting points:

North - Costilla - 1978
Pilgrims walk through the following communities: Costilla, Questa, Taos, Taos Pueblo, Penasco, Trampas, Cordova, Chimayo
Interesting points:

East - Bernal - 1982 (original staring point was Wagon Mound)
Pilgrims walk through the following communities: Bernal, Las Vegas, Mora, Penasco, Trampas, Cordova, Chimayo

West - Chama - 1982
Pilgrims walk through the following communities: Chama, Tierra Amarilla, Cebolla, Canjilon, Ghost Ranch, Abiquiu, Espanola, Santa Cruz, Chimayo

Southwest - Albuquerque - 1989
Pilgrims walk through the following communities: Albuquerque, Rio Rancho, Sandia, Jemez, Los Alamos, Pojoaque, Chimayo

Map

Route Support Handbook Function To serve as a support and guide for the leadership from a route.
Table of Contents

• Section One: Theme of years Pilgrimage - Reflections, Prayers for the Rector(a) and Spiritual Director
• Section Two: Job Description/Role of Rector(a) and Spiritual Director along with all other leadership roles
• Section Three: Suggested tasks to accomplish and time line
• Section Four: Arrangements that need to e addressed as soon as possible on this route
• Section Five: Role of the Leadership at the Team Retreat and Formation Session
• Section Six: Items related to the route: description, overall map, day by day map, directions to the Sunday starting point
• Section Seven: Overall week schedule and day by day schedule
• Section Eight: Contact information: Father Ed, Deacon Don, Area Coordinators and Local Leaders

Location of Handbook In the hands of the Rector(a) after leadership has been identified until the Wrap Up Meeting.
At the Wrap Up Meeting they will go into the hands of the Route Handbook Committee Chair.
Revisions Made during the week of pilgrimage as needed. Formally through a committee and presented at the Steering Committee meeting in November RunnersThe runners are “deacons” who assist the Rector(a), Spiritual Director, or the medic throughout the day and while on pilgrimage. Runners will:

• assist with the distribution of first-aid supplies or in any way that is needed
• assist during the walk in picking up the jackets and/or other clothing, making sure they are put into the proper vehicles
• deliver any message(s) from Rector(a) and/or Spiritual Director throughout the day as requested.
• assist walkers in anyway capable of, without injury or undue risk to self or anyone else.
• participate and share with group in prayer, etc.
• be in charge of traffic control
• be rotated with other runners
• carry walkie-talkies if available

Scheduling When putting together a schedule for the route there is supplementary information along with the important aspects of the route that Rectors and Spiritual directors need to keep in mind. In addition, there are important things that need to be done each day. It is important to have a schedule that can be followed closely during the week. It would be a good idea to time certain things on the first day and make adjustments as necessary the following days. For example, timing for getting ready in the morning, or eating based on the size of the group.

Information to share with Overall Rector
Times and Locations for:

• Breakfast
  
• Lunch
  
• Mass or Communion Service
  
• Dinner
• Encuentros
• Sleeping Locations
• Main Breaks
  

Supplementary information includes:

• Distance between points
• Walking rate of 3 miles per hour (45 minute difference over 9 miles)
  
• Break for 30 minutes every 10 miles or 4 hours of walking
  
• Number of walkers in the group
  
• How much time to get ready in the morning
  
• How much time to eat meals (some are faster than others)

Route specific information

• Sleeping arrangements
  
• Busing arrangements
• Shower arrangements
  

Things that happen every day

• Rise no earlier than -- ??
  
• Morning Prayer
• Breakfast
  
• Angelus 6am
• Lunch
• Angelus 12pm
  
• Mass or Communion Service
• Angelus 6pm
  
• Dinner
• Evening Prayer
• Night Prayer
• Lights out

Spiritual Director Spiritual Director is the most important position of the pilgrimage.  Person should be free to be the pastor of the pilgrimage.  Their model is the Good Shepherd, who came not to be served but to serve, not to judge and condemn but to save what is lost”.  This person must guide the pilgrims in their spiritual and religious growth.  This person’s word is the last word.  “In Charge” role.  Primary decision maker in the absence of The Overall Spiritual Director.  In order to maintain the integrity of the pilgrimage, this person should not be directly involved in disciplinary actions that might be needed.  This person should remain with the pilgrimage once it has begun.  If necessary Spiritual Director can ride at any time or at all time during the pilgrimage.

Prior to committing to taking on this leadership role consider:
Praying about the role before saying yes to the position.
Evaluate the level of support from family and friends.
Know that along with the Rector, or Rectora, you will be the sign of service par-excellence and share this with the “priests and deacons”.

Responsibilities/roles/duties/tasks from start to finish

• Communicate with Rector, Rectora regarding route schedule
• Plan evening program
• Become knowledgeable about the meaning behind Pilgrimage rituals (i.e. Prostration, Deep Bow) in order to share that with others.

Responsibilities/roles/duties/tasks/ prior to the week of Pilgrimage

• Arrange Mass or Communion Services at the respective communities (where, who, time, priest, special arrangements)

Checklist of tasks to complete prior to the week of Pilgrimage.  Some will be shared with the group at formation session

• Check box from Father ED and/or Deacon Don to make sure you have all materials needed for the week.
• Prepare for the Sunday and Friday rituals by reading the sections in the binder provided by Father Ed. 

Responsibilities/roles/duties/tasks during the week of Pilgrimage

• Keep track of which groups will lead rosaries and chaplets
• Keep track of which group will lead morning and evening prayers
• Keep track of which group will lead in giving thanks
• Keep track of which group will gather Sacred Earth/Sacred Soil. This must be done consistently.  Know where the sacred soil bag is at all times, and prepare it on a daily basis for collection that day.
• Keep track of which group will collect the petitions.  Know where petitions are at all times.  Make copies of blank petitions available to all.
• Keep track of  the piece of the Sacred Heart.
• Make sure the sacred space for the Guia to rest is set up in each of the places where you will be staying for the night.
• Make sure the stand for the Guia is available when needed.
• Choose or pick lectors for Masses and reading of the Responsorial Psalms.
• Lead some of the prayer times when walking.
• Make sure the Angelus is prayed at the scheduled times (6AM,  6PM).
• Make sure a prayer, song, will be recited when visiting a community.
• Come to the front of the line during encuentros.
• Usually Spiritual Director will walk in back of the line in order to visit/pray with each pilgrim as they come to the back of the line.  Support them, listen to them, check to see who is hurting, physically and mentally.
• At night check with priest leaders to know who might need the total group support.
• Instruct priest leaders how to conduct night prayers.  First night give them the materials needed for night prayer.  (candle,matches,etc.)
• If someone has to leave the Pilgrimage during the week, take on the task of coordinating the departure blessing and support that person as they leave with their family.
• Have tokens of thanks ready each day, and also make sure the thanks to each group is consistent with all the other groups.
• Lead morning and evening prayers.
• Hand out daily meditation for walking and make sure they are utilized.
• Conduct the opening Sunday rituals and closing Friday rituals.
• Assist Rector or Rectora in selecting person that will speak at mass on Saturday.

Steering Committee The Steering Committee is an advisory committee to the Overall Spiritual Director and Overall Rector.  The Steering Committee shall act as the central coordinating body for both the May and June Pilgrimages.  The Steering Committee is the avenue of communications between pilgrimage and local areas. Please refer to the Constitution Section for membership, officers, function, meetings and finances.
Committees to Support Pilgrimage

• Constitution
• Handbook
• Pilgrims Guide
• Recorder for the year
• Web Site
• Art work
• Mother's Day Pilgrimage
• Route Handbooks
• Route Organizers
• Leadership Suggestion Group
• Local Leaders and Area Coordinators
• Registration
• T-Shirts/ Alternative idea
• Team Retreat Planners
• Formation Session Planners
• Day of Recollection (May pilgrims)
• Music

Suggested Tasks and Time Line for the work of the Steering Committee July

• Evaluation meeting
• Debrief May and June Pilgrimages
• Get volunteers for Steering Committee Work committees for the year
• Recorder of past year turns in materials to Overall Spiritual Director
• New Pilgrims attend Sexual Abuse Workshop
• Other

August - no meeting September

Handbook Committee meets to review and be prepared to make recommendations at September Steering Committee Meeting

Constitution Committee meets to review and be prepared to make recommendations at September Steering Committee Meeting

Pilgrim Guide Committee meets for review and be prepared to make recommendations at September Steering Committee Meeting (during years the Guide is reprinted)

Route Handbook Committee meets to review and be prepared to make recommendations at September Steering Committee Meeting

Steering Committee Meeting

• Spiritual Preparation
• Set Pilgrimage Calendar of events (Sept. - July)
• Committee reports: Handbook, Constitution, Pilgrim Guide and Route Handbook
• Review list of contacts for area coordinators and area leaders
• Web site committee report for upcoming year
• Leadership Suggestion Committee Meet
• New Pilgrims attend Sexual Abuse Workshop
• Other

October

• Steering Committee Meeting
• Spiritual Preparations
• Leadership Committee makes suggestions to Steering Committee on Rector(a)s  (May and June) and Spiritual Directors (June)
• Committee reports:  Handbook, Constitution, Pilgrim Guide and Route Handbook
• Registration form discussed
• T-Shirt/Alternative Committee Meets
• New Pilgrims attend Sexual Abuse Workshop
• Others:

November

• Steering Committee Meeting
• Spiritual Preparations
• Approval of Leadership Committee's recommendations
• Committee reports:  Handbook, constitution, Pilgrim Guide and Route Handbook
• Route Handbook Committee hands handbook over to Rector(a)s
• New Pilgrims attend Sexual Abuse Workshop
• Others:

December

• No Steering Committee Meeting this month
• New Pilgrims attend Sexual Abuse Workshop

January

• Steering Committee Meeting
• Spiritual Preparations
• Reports from Committees
• Team Vigil Retreat Committee meets to plan Retreat
• Mother's Day Pilgrimage Committee meet to plan the pilgrimage
• Team Leadership Committee meets
• New Pilgrims Orientation Committee meets
• New Pilgrims attend Sexual Abuse Workshop
• Others:

February

• Steering Committee Meeting (last one until Evaluation Meeting in July)
• Spiritual Preparations
• Committee Reports
• Formation Session Committee meets to plan
• New Pilgrims attend Sexual Abuse Workshop
• Others:

March

• June Pilgrimage Team Vigil Retreat
• New Pilgrims attend Sexual Abuse Workshop

April

• May Pilgrimage Day of Recollection
• Route Organizers Committee meets to help put June Pilgrimage boxes together to be ready to give out at Formation Meeting
• New Pilgrims attend Sexual Abuse Workshop

May

• Mother's Day Pilgrimage
• Formation Session

June

• June Pilgrimage

Symbols The Guia The Guia or Procession Cross is carried at the front of the pilgrimage and reminds us who the Leader, Lord and Savior is. Throughtout the day,e ach pilgrim should be given the opportunity to carry the Guia.
Overall Logo The Guadalupana is the symbol for the Pilgrimage for Vocations
Theme Logo A theme logo is chosen every year.
Heart and Hands The HEART & HANDS symbolize the different cultures and directions of the pilgrimage. A part of it goes to each route in June and is brought to Chimayo where it is put together during the closing activities. These are carried right after the guia,
Shell The shell is an ancient symbol of pilgrimage from Santiago de Compostela, in Spain.
Image The image of our Lady of Guadalupe. This is carried to remind us of our devotion to our Lady.
The image is carried by pilgrims right after the heart/hands.

Timeline of Planning Tasks January Rector and Spiritual Director

• Once you have answered the Lord's call to serve as Rector(a) or Spiritual Director,for a particular route, you will want to exchange contact information. Start communicating ideas, concerns, expectations of self and the route. Get to know each other. Discuss your pilgrimage experiences.
• Obtain the Route Direction Handbook for your direction (this contains details of the route)
• Attend a Rector(a) and Spiritual Director's training session (planned for the last week in January?)
• If not already attending, attend the monthly Steering Committee Meetings
• Ask for a list of the registered Pilgrims from your route
• Contact truckers and discuss their particular assignments. Invite your lead and or head trucker to drive the route with you in February.
• Drive the route as soon as you can. If you are a new R/SD you might want to invite a veteran on this route to come along.

February Rector and Spiritual Director

• First drive on the route with SD, head/lead trucker, understudy and a driver. Purpose of the drive -noting all details along the route (where your truckers stop, where you sleep, where you eat, where your contacts live, where you pick up keys, etc. etc.
• Once you have an Route Schedule and a list of Point of Contacts, try to contact them by phone and make arrangements to meet with them in person on your next drive of the route

March Rector and Spiritual Director

• Write and mail letter to Pilgrims from your route to introduce yourself, providing packing checklists, and other handouts (suggested at the training).
• From list of Pilgrims, make role assignments; deacons, priest leaders, truckers, musicians, others?
• Set date to drive the route in April - all truckers, understudy
  

April Rector and Spiritual Director

• Drive the route with all truckers and understudy. Meet with area coordinators and any other contacts you need to meet with. Work out all the stops with the truckers and their specific roles.
• Arrangements made for any specialness on your route (see your Route Handbook)
• Secure your back up people in each community and all the other contacts your might need along the route
• Attend the Team Retreat - Be prepared to introduce yourself to those walking from your route. Cover the prepared agenda items with your group. (These will be given at the January Training Session)

Rector

• If there is another group walking some of the same part of your route as you, check with the R/SD about any issues and areas that need to be planned and worked out.
• Send a detail schedule to area leaders to they know where the group will e at all times if they need to get a hold of you.
• Send detail schedule to lead truckers as well, they also get a list of all contact names and numbers along the way as well as each others numbers (if carrying cell phones)
• Spiritual Director
• Call and Make arrangements for Masses, confessions, encuentros (check with R before doing this so you are on the same page)
• Might want to put together histories of the communities you walk through and stay at
• Have the evening activities planned and contacts made (if applicable) such as Spiritual talks, guest speakers, activities.

May Rector and Spiritual Director

• Attend Formation Session - cover agenda items (given at January training session) with those walking from your route. Give any handouts out.
• Make arrangements with Overall R and SD to pick up necessary items for your route for the week of Pilgrimage
• After getting the "boxes" of materials, go through them and get familiar with the items and when you will need them. Check for any missing items in time to notify someone of your discovery(s).

Rector

• Drive the route for the last time. Double check your lists for any missing pieces. Follow up with any thing you've noted. Make any final arrangements necessary.
• Do you have a Plan A, B and maybe C?
• Consider your group assignments of clean up,music, thanks, readings/prayers/Altar set up, collecting sacred earth and petitions.

Spiritual Director

• Have all materials gathered and organized for each evenings activities

June Pilgrimage
July Rector and Spiritual Director

• Attend Evaluation Meeting

When Steering Committee meetings start for the next year's pilgrimage, know that all past R and SD are now members of the Steering Committee and are encouraged to attend each of the monthly meetings. TruckersThere will be no more that 4 vehicles on a route.
Truckers need to have a vehicle in good condition.
If a trucker has no vehicle they will be placed where needed.
Should a cap be put on truckers? No more than 7 pilgrims?
Responsibilities applicable to all truckers All truckers including luggage, need to be registered and attend "Prevention Workshop".

Shall acknowledge and supper decisions of Rector/a
Shall participate completely in the life of the pilgrimage.
Shall share with their assigned groups; meals, morning and evening prayer, group responsibilities and sleeping arrangements.
Shall observe quiet tie, prayer and conversation as they are able to during the pilgrimage.
Shall assist and support one another as needed and required.

Trucker’s positions Escort/Lead (potty women route)-is in front of the pilgrimage group with warning lights to slow down traffic and to warn them that there are pilgrims on the road. Can be used as a potty or medical truck as needed.
Snack/water-Provides water and snacks for the group.
Medical-Has all the medical and necessary first-aid supplies. Vehicle is large enough to provide a place where someone can lay down.
Luggage- carries all the individual equipment, sleeping bags and luggage. Make sure when a place is left that nothing is left behind. They facility is clean and in good condition. Often are responsible of unlocking and locking the facility as needed.
Drivers of pilgrimage vehicle Must make sure vehicle is well serviced before pilgrimage
Have a spare tire, tool box and proper license and insurance papers
Pilgrimage is not responsible for repairs
Specific trucker duties for drivers Must be familiar with the route and drive the route once prior to pilgrimage.
Safety first mentality at all times.
When parked or driving slow, must stay legal distance off the road.
Also for safe passage for pilgrims to pass.
Trucker duties of the day Escort vehicle lead with flashers in early morning. Drives ahead of pilgrims and parks a safe distance until pilgrims approach. Then drives further up again until other duties are needed. If escort is also the potty truck, drive ahead to lead until you clean up your area and continue to the front. Also watch for jackets left behind pilgrims. Medical truck follows the pilgrimage group with flashers. Stay a safe distance behind acknowledging if a pilgrim is having a hard time. Also watch for jackets on the road.

When medical truck comes up to set up the potty for the women route Medical becomes the lead and drives ahead of the pilgrims. This starts the leap frog system. When the daylight comes the vehicles begin the system so that every mile or so there is a vehicle in front and behind the pilgrims at all times. Whether it is the escort, medical or the snack truck.

Snack truck drives 3 miles in front of the pilgrimage group and park a safe distance off the road sets up water for the group. Make sure you have a head count of the pilgrims to set up proper amount of cups out. Remember to have a safe passage for the group to get water and keep walking. Have someone stand out ahead of the pilgrims so they can throw their cup in a trash bag. The snack truck will set up closer every time depending on the schedule of the day. Check schedule for encuentros and stops, this will also determine on snacks for the day. MOST IMPORTANT IS WATER. WATER MUST BE SET OUT EVERY STOP OR BREAK. As the heat of the day takes effect on the pilgrims they will need water ever ½ mile. Snack truck will also leap frog with the other vehicles keeping pilgrims safe and hydrated.

Medical truck carries medical supplies and necessary first-aid. Tend to pilgrims as needed to help them back to the pilgrimage group. Pick up a pilgrim who fall ¼ mile behind. Report any medical concerns to Rector/a

Luggage truck pilgrim needs to get pilgrims to take their items to the trailer and gets help to load luggage in the morning. When truck is loaded make an area check and lock up leaving the facility clean. Truck will be driven to the next location and a designated vehicle will bring you back to the group to continue pilgrimage. Make sure vehicle is in a safe area. If you are staying in the same area make sure music instruments are locked up in a safe area. Luggage pilgrim needs to check with the rector/a for keys to facilities.
Head Trucker

• Is a person already in a trucker role.
• Coordinates truckers and keeps rector/a in formed of progress and issues.
• Keeps track of money keeping receipts and all donations accounted for.
• Keeps registration binder, insurance papers, permits to villages and all important papers needed for pilgrimage.
• Keeps contact in formation for meals, encuentros, and lodging sites.
• Makes sure that the truckers are participating in the life of the pilgrimage with their group.
• Makes sure music instruments have a safe location.
• Make sure all truckers are keeping up with the clean up of their vehicle in the evening.
• Take drivers of vehicle to fill up on gas. Pilgrims should stay together. Never go on your own any where.
• Make sure the truckers corporate with each other.

Items for truckers Flashing signal light, warning flags, ice cooler, water coolers, cups, food prep items, baggies, safety triangles, gloves, trash bags, tarps, empty large tubs, paper towels, toilet paper, hand sanitizer, duct tape, bungee cords, table.
Understudies What is an understudy? An understdy shall be a a Peregrino or Guadalupana who has participated in the June pilgrimage at leaset 4-5 years. The role of an understudy is to "shadow" and be "in training" for prepartion of being pilgrimage leadership.
The positions of Rector(a, Spiritual Director, Priest Leader, and Deacon can have understudies.
Who can be an understudy? Any pilgrim with the qualities for the leadership they are volunteering for (see leadership section)
Who appoints or recommends understudies? The Overall Spiritual Director and Overall Rector. The Steering Committee members can recommend.
Can someone volunteer to be an understudy? A pilgrim can volunteer after discussing the desire to be an understudy with the Overall Spiritual Director and /or the Overall Rector.
Where and when will understudies be involved? Understudies shall be assigned to the same groups as their mentors, keeping in close contact with each other. The understudy will also be trained on any preparation done before pilgrimage week begins.
Understudies are not be used as "gophers" or placed in the position of having to take over responsibility of their mentor. Understudies will earn all facets of the position in order to be trained for that position.
Understudies will begin their role as an understudy as soon as leadership from the route has been established (Rector(a) and Spiritual Directors)
Priest Leaders and Deacons will start the first day of the June Pilgrimage. Notification can be made prior to that time by the Rector(a) and Spiritual Director.
Depending on the experience of being an understudy and after debriefing the experience with the Overall Spiritual Director, Overall Rector and the Route Rector(a and Route Spiritual Director understudies will become future leadership as determined by all those involved in the decision making process.
Website What the website includes now:

• Applications (oct - dec)
• Calendar
• Contact Information
• Guestbook
  
• History
• June Pilgrimage information
  
• Local Leader list
• May Pilgrimage information
• Photo Gallery
  
• Religious Links

What else should be included?

• prayer requests
• list of participants on each route?
• photo gallery of history of t-shirts
  

What shouldn't be included?

• Advertisements ?
• non-religious links not related to pilgrimage?
• list of participants on each route?

Any other things to keep in mind?
Working Committees Proposed Working Committees (term:  1 Pilgrimage Year - June or August through June/July)
Constitution Review and recommend changes or additions
Handbook Review and recommend changes or additions
Pilgrims Guide  for years when it is needed, review and recommend changes
Recorder for the year records meeting notes and maintains meeting notes from committee work
Web Site update information and post new information
Art Work provide art for printed documents as needed
May Pilgrimage provide contacts and information as needed by the route leadership plans the May Pilgrimage Day of Recollection (usually held in April)
Route Direction Support HandbookUpdate as needed
Route Organizershelp get the "Boxes" ready for June Pilgrimage
Leadership Suggestion Group Suggest and contact possible Pilgrimage Leadership for May and June
Registration Reviews registration form for the year and suggests changes Handles all May and June registration forms Creates the list of route participants
T-Shirts Suggests a design for the T-shirt, handles procedure to get the shirts printed, sorted and distributed
Formation Session Plannersdo just that, plan formation session(s)
Team Retreat plans the Team Retreat Musicplans any music necessary during the Pilgrimage year (retreats, formation session(s), Closing Masses)  
HIGHWAY AND INSURANCE COVERAGE   Obtain the proper permits an insurance papers